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The value of storing and saving our Microsoft office data


Computers are the life line of the modern society and used for all day to day activities. Therefore it is of utmost significance to save all our works to avoid future trouble by creating the backup of our data. Microsoft office is one of the most reliable software for all types of computer works. A variety of data is created during the business activities, office works & personal works etc. In addition to this, other information like emails, priceless family pictures are also stored on the computers which need to be protected.

It is true that during the work, we create a vast variety of data and saving the whole of this is not necessary. We have to identify the information or data that is required in the future. While working, it is imperative that we categorize the data and save it accordingly. If we do so then our work of storing the data in the different platforms in future becomes easy and saves our time. Every single piece of data is not required to be saved.

There are different ways like off-line and online methods to save the precious data and it is advisable to mix these methods to enhance the probability of saving. Every method has its strengths as well as weaknesses and that is why combining these is a wise move. Reliance on one method is suicidal.

Need to create backup of our data

By off-line methods, two to three copies of the identified data is prepared. These should be saved on the hard disks or pen drives. Hard disks with huge storage capacities are easily available at reasonable prices. It is good if we save data on hard disks as well as pen drives and store these in different places. As there are chances of loss, theft or accidental destruction. If one of the stored sources gets lost or corrupted then we can try to retrieve our data from the second source. Look, we have to enhance the probability to restore the data at the time of necessity. The law of common sense applies here and our efforts will depend upon the value of the data.

Second method to create backup of our data is online method. Company like Microsoft provides the backup of the data in case of crash of the system but it is not a very reliable method. The process of retrieval is cumbersome and slow. Whole of the data cannot be retrieved. So, it needs to be mixed with other online methods. Cloud storage is one of such methods. It is a reliable way to store our data. Our data will be stored on the servers of the service providers. It has the only drawback of safety of the data. If the service provider does not follow the safety guidelines, our precious and personal information can be leaked and in case of big companies, rival companies can have access to our business secrets which is against our interests.

Another method is creating backup on the backup recovery software which are available on different websites. The process of creating the backup is very easy and quite a safer one. Thus it is advisable to create backup Microsoft office by combining all online as well as offline methods.

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